TowerRavensDART December 2019

dart@towerravens.org.uk

8 participants
6 discussions

DART update
by Martin Clarke 05 Jan '20

05 Jan '20

Hi all Thanks to those of you who came yesterday. It was a productive meeting and great that people have started thinking about how we'll go about doing the different bits of fundraising activity. Thanks particularly to Miriam for taking notes and actions. These will be circulated shortly. Future meetings... Are Tuesdays or Wednesdays better for people? I propose the following monthly meetings: 21/22 Jan 18/19 Feb 18 Mar 21/22 Apr Please crack on with the various tasks and if you need help don't be afraid to ask! See you tomorrow Martin

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Flights, itinerary, stuff to check
by Martin Clarke 03 Jan '20

03 Jan '20

Hi all Thanks for the minutes Miriam. *Flights* TL;DR I've provisionally booked some flights. If you don't care about the details skip to *itinerary* below ▽▽▽. I've been doing some research over how best to do group bookings for flights, and out of interest got quote from the BA and American Airlines groups service expecting it to be far too expensive. The BA one was too expensive but amazingly American Airlines have given me a quote of £404 per person. That's cheaper than basically any other price I've found (the cheapest quote of £337 didn't include bags), and offers flexibility with numbers, names, even travel dates and cancellation. We also don't need to pay the full amount until September. Becky, Emma and I are in agreement that we should bite their hand off for that. I'm happy to share the full Ts&Cs if you care. I've provisionally reserved the booking for 16 people (we can cancel down to 10 free of charge, but potentially costs more to add people later if prices have gone up), and I need to confirm that by 1 January including paying a deposit of $100 per ticket. Emma and I will work out the detail of how the money is going to work over the next few days and let you know. If anyone has any strong objections please let me know ASAP. *Itinerary* Outward Depart Heathrow 09:15, Sat 10 Oct Arrive Chicago 12:10, Sat 10 Oct Return Depart Chicago 19:25, Monday 19 Oct Arrive Heathrow 09:05, Tuesday 20 Oct I reckon we'd spend a couple of days in Chicago, then hire a car on Monday 12 Oct and head towards Minneapolis, stopping a few places en-route. With this itinerary in mind, I propose that we'd drive back to Chicago rather than fly. *Stuff to check* You'll need to make sure you have a passport with a minimum of six months remaining on it after our trip. If you haven't got this, start planning to get one! You'll need to apply for a visa waiver. It costs $14 (about £10). I'll remind you nearer the time! - https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visa-waiv… Insurance - you *must* get travel insurance. I've done a quick check and you should be able to get a decent policy for about £25. There doesn't appear to be any benefit to doing a group policy. Drivers. Would you be willing to drive when we're in the USA, and are you over 25? We'd probably get 7-seat minivan type vehicles. *Please let me know*. That's all for now. Thanks for last night and see you all soon! Martin

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Hall recommendations
by William Allen 24 Dec '19

24 Dec '19

Hi Darty people I'm looking for venues to hold our fundraising Ceilidh on a Thursday (probably) night in April If anyone has any recommendations on venues please can you send them to me? It needs to be fairy central to make it easy to get to and big enough for at least 100 people, ideally with a bar! (Bar not essential) Thanks, Have a great Christmas Will.

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Fwd: FW: Change Confirmation 102244 10Oct20 TOWER HAVENS [ Team ] American Groups
by Martin Clarke 23 Dec '19

23 Dec '19

American Airlines group booking quote for info ---------- Forwarded message --------- From: Groups, Lon <Lon.Groups(a)aa.com> Date: Fri, Dec 20, 2019 at 9:10 AM Subject: FW: Change Confirmation 102244 10Oct20 TOWER HAVENS [ Team ] American Groups To: Martin Clarke <martinfclarke(a)gmail.com>, Groups, Lon <Lon.Groups(a)aa.com> Group Booking Change Confirmation Thank you for choosing American Airlines. Your group booking confirmation and key dates are below. ------------------------------ *Group booking details * Agency AA User Group Booked by Manuel Goncalves Group travel reference 102244 Group name TOWER HAVENS Group size 16 Passengers breakdown 16 Seated Main PNR HRSYTL Booking confirmation date Thursday 19-Dec-2019 Terms & Conditions Meeting Planner <https://groups.aa.com/resources/PDFs/MP_Directen-US.pdf> *Key dates * Today's date Friday 20-Dec-2019 Days to departure 295 Deposit payment deadline Friday 03-Jan-2020 Final payment deadline Thursday 10-Sep-2020 Passenger naming and ticketing deadline Thursday 10-Sep-2020 PNR HRSYTL Status Confirmed Booking Option Group name TOWER HAVENS Group size 16 *Itinerary * *Flight * *Departure * *Date * *Time * *Terminal * *Arrival * *Date * *Time * *Terminal * *Cabin * *Airline * AA0047 London Heathrow ( LHR ) 10Oct20 09:15 O Hare Intl ( ORD ) 10Oct20 12:10 Economy American Airlines AA0046 O Hare Intl ( ORD ) 19Oct20 19:25 London Heathrow ( LHR ) 20Oct20 09:05 Economy American Airlines *Adult * *Seated * *Sub Total * Net Fare 16 @ £137.00 £2,192.00 Taxes, Fees 16 @ £177.56 £2,840.96 Carrier Charges 16 @ £90.00 £1,440.00 *Total * 16 @ £404.56 £6,472.96 *Grand Total * *£6,472.96 * *Costs * *Amount * Net Fare £2,192.00 Taxes, Fees £2,840.96 Carrier Charges £1,440.00 *Total * £6,472.96 The booking confirmation email confirms your booking. A booking will be held without fee until the deposit payment deadline date specified above. All bookings are subject to the terms and conditions referred to above. *Deposit amount and deposit payment deadline * A deposit amount of £77.00 per seat (Total £1232.00) is due by Friday 03 January 2020. Deposit form of payment will be by credit card, however, Electronic Funds Transfer (EFT), money order and check are available for use in some locations. If an IATA travel agent, payment may also be made by a commitment to pay. Unpaid deposit or penalty funds which have been committed to will be collected via Agency Debit Memo (AA reserves the right to limit this option). For payment by EFT, please allow sufficient time for bank clearance, as the deposit payment deadline cannot be extended and is subject to Airline receiving cleared funds by this due date. Payment of the deposit amount, or commitment to pay the deposit amount by an IATA travel agent, confirms your acceptance of this group booking confirmation and the terms and conditions. Failure to pay a deposit amount, or to commit to pay, by the deposit payment deadline will result in the booking being cancelled without notice. *Final payment and final payment deadline * *Final payment will be due by Thursday 10 September 2020. * Final payment may be by credit card or by the rules governing agency claim for ticketing (AA reserves the right to limit the agency claim option). Electronic Funds Transfer (EFT), money order and check are also available for use in limited locations. For payment by EFT, please allow sufficient time for bank clearance, as the final payment deadline cannot be extended and is subject to American Airlines receiving cleared funds by this due date. For other changes or reduction in group size, please refer to the Terms and Conditions which apply to your contract. Failure to pay the final payment by the final payment deadline (by cleared funds) will result in the cancellation of this booking without notice. For the avoidance of doubt, even if a deposit amount has been paid but you fail to pay the final payment by the final payment deadline, cancellation fees will apply including loss of deposit. If you have any questions, please contact us on the details below: UK LON.Groups(a)aa.com 0844 369 9899 Regards American Airlines ------------------------------ Please do not reply to this email address as it is not monitored. oneworld is a registered trademark of oneworld alliance, LLC. © American Airlines, Inc. All Rights Reserved.

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DART minutes meeting 2
by Miriam Snowball 20 Dec '19

20 Dec '19

Hi all, Please see the attached notes from our meeting on Tuesday. Happy Christmas! Miriam

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Fundraising update meeting
by Martin Clarke 17 Dec '19

17 Dec '19

Hi all Just a little reminder that next week we have a fundraising update meeting. We agreed that by next week we'd have an action plan in place for each of the bits, and to have set up any preliminary things to start the process. For the meeting next Tuesday can you try to make as much progress as you can please, and do a quick update at the meeting of where you've got to? If your name isn't on the table below, you want to come to DART and you don't have another Ravens organising role please consider where you can be most helpful. Details for next Tuesday's meeting soon. Thanks Martin *Task* *Target* *Key dates* *Lead* *Team* Crowd funding. Easy to set up an appeal page on www.gofundme.com or justgiving.com Promote through all our social media activity, personal networks and also possibly through a bit of PR in The Nut etc. £2000 Set up Dec 19, promotion ongoing. Aim to reach target by Mar 20 Clare Apply for grants. Typically small grants from charitable trusts that specifically support arts, dance, cultural, community groups in London, women's projects etc £5000 First application Dec 19 Emma S Tori (with help from Hannorah) Corporate sponsorship. Seek corporate sponsorship from some relevant brands, businesses who would be interested in supporting us, pubs we visit regularly. Consider what we could offer them in return. £1000 Identify strategy Dec 19 First letters to potential sponsors Jan 19 Ellie L Hannah TD Events. Hold a couple of fundraising events – a pub quiz or ceilidh. Requires a bit of team effort and sourcing a free venue is critical. Also, a Day of Dance or mass fundraising crawl where Ravens (and possibly other teams) try to raise as much as we can towards the trip. Try to get busking spot at a station or underground. £1500 Ideas and proposed times by Dec 19 Will Miriam

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TowerRavensDART December 2019