TowerRavensDART January 2020

dart@towerravens.org.uk

2 participants
6 discussions

DART meeting 3 minutes
by Hannah Norman 23 Jan '20

23 Jan '20

Hi All, Please find the minutes from last night's DART meeting attached, with key action points at the bottom of this email. One key thing to note is that we are not a charity at the moment. If we had everything lined up now I think we could get there in about 6-8 weeks. However, there is not currently a strong argument for why we need this, so Tori is going to pull this together, but she will need info on how much of the grants we need to be a charity for. We also need to understand the implications for fundraising if we are not a charity. Thanks for taking this on Tori! Hannorah / Emma S I think you should have some of the info that will help with this... I created a folder on the Ravens G Drive for DART stuff, please feel free to make use of it for sharing stuff: https://drive.google.com/drive/folders/1rAJw0dto2IZ7fP6livi_5r7jOHHcbgUN?us… Clare, I'm hoping to whizz through a proofread of your crowdfunding page shortly and think Tori might be looking at this too? Will you be around to make changes later? Think a couple of typos were spotted last night. I imagine Becky will want a look before it goes live and there was a hope that maybe we can get it ready by tomorrow... Thanks, Hannah Action points: ◦ HN to share the DART G Drive folder for everyone to make use of ◦ HN / TH proofread CW page, BS to review ◦ HL to confirm whether “hopeful” grant application requires charitable status ◦ HTD to add page to TR website ◦ All consider things to do whilst away ◦ TH to draft why we might need to be a charity and assess implications if not a charity. HN to help update. HL/ES provide info ◦ EH review banking implications of becoming a charity

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Fwd: 🛄 Thanks! Your booking is confirmed at SpringHill Suites Chicago O'Hare
by Martin Clarke 23 Jan '20

23 Jan '20

Morning all As discussed at the meeting yesterday, this is the place I've booked in Chicago. Details of the discussion as to why in the minutes. It's cancellable up to two days before so no big deal if we make a better plan. Martin ---------- Forwarded message --------- From: SpringHill Suites Chicago OHare <customer.service(a)booking.com> Date: Sat, Jan 4, 2020 at 12:50 PM Subject: 🛄 Thanks! Your booking is confirmed at SpringHill Suites Chicago O'Hare To: <martinfclarke(a)gmail.com> [image: Booking.com] <https://www.booking.com/index.en-gb.html?aid=356930;conf_email_logo=1&> Confirmation number: *3578319189* PIN code: *5714* Thanks Martin! Your booking in Rosemont is confirmed. *SpringHill Suites Chicago O'Hare* is expecting you on *10 October* Your *payment* will be handled by SpringHill Suites Chicago O'Hare. The ' *Payment*' section below has more details Make changes to your booking or ask the property a question in just a few clicks Make changes to your booking <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> Manage your booking in the app <https://www.booking.com/apps.en-gb.html?aid=356930;app_install=1;lang=en-gb…> <https://www.booking.com/apps.en-gb.html?aid=356930;app_install=1;lang=en-gb…> *SpringHill Suites Chicago O'Hare* <https://www.booking.com/hotel/us/springhill-suites-by-marriott-chicago-o-ha…> 8101 West Higgins Road, Rosemont, IL 60631, USA *Phone:* +1 773-867-0000 Email property <3578319189-x5rx.gra5.tqr8.rx5f(a)property.booking.com> [image: Can't see this map? Click here to view location and directions] <http://www.booking.com/directions.en-gb.html?hotel_id=188575&aid=356930> [image: Hotel information] <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> Get the print version <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> *Your reservation* 2 nights, 2 rooms Change <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> *You booked for* 12 adults *Check-in* Saturday 10 October 2020 (from 15:00) *Check-out* Monday 12 October 2020 (until 12:00) * 2 rooms * *11.90 % Tax is included.* *1 % local council tax is included.* *4.50 % City tax is included.* * Total price * *US$793.62* We Price Match <https://www.booking.com/general.html?tmpl=doc/rate_guarantee&via_bpg_link;p…> You'll pay when you stay at SpringHill Suites Chicago O'Hare Please note: additional supplements (e.g. extra bed) are not added to this total. The total price shown is the amount you will pay to the property. Booking.com does not charge guests any reservation, administration or other fees. If you cancel, applicable taxes may still be charged by the property. If you don’t show up at this booking, and you don’t cancel beforehand, the property is liable to charge you the full reservation amount. Book. Go. Straightforward car rental from Booking.com Travel farther, travel better! Booking a rental car with us is quick and easy, and we even offer free cancellation. Find your rental car » <https://booking.com/pxgo?url=https%3A%2F%2Fcars.booking.com%2FSearchLoaderW…> Find your rental car » <https://booking.com/pxgo?url=https%3A%2F%2Fcars.booking.com%2FSearchLoaderW…> *Information about the Package Travel Directive* If you book additional travel services for your trip or holiday via this link/these links, you will NOT benefit from rights applying to packages under Directive (EU) 2015/2302. Therefore, Booking.com will not be responsible for the proper performance of those additional travel services. In case of problems please contact the relevant service provider. <https://booking.com/pxgo?url=https%3A%2F%2Ftaxi.booking.com%2Fsearch%3Futm_…> A taxi direct to your stay Cut out any post-flight hassle with a taxi straight to *SpringHill Suites Chicago O'Hare*. It'll be waiting for you when you land. Search » <https://booking.com/pxgo?url=https%3A%2F%2Ftaxi.booking.com%2Fsearch%3Futm_…> Book a ride » <https://booking.com/pxgo?url=https%3A%2F%2Ftaxi.booking.com%2Fsearch%3Futm_…> <https://booking.com/pxgo?url=https%3A%2F%2Ftaxi.booking.com%2Fsearch%3Futm_…> Is everything correct? You can always view or change your booking online - no registration required. - Contact the property <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> - Edit guest details <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> - Review our online security tips <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> Review our online security tips <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> - Change dates <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> - Request early check-in or late check-out <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> Room 1: Double Suite with Two Double Beds and Sofa Bed Featuring a kitchenette, this room also provides cable TV and a seating area. *Guest name* Martin Clarke Edit guest name <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> *Maximum capacity* 6 adults *Breakfast* Breakfast is included in the final price. * Prepayment * You don’t need to prepay. However, the property may take a deposit from the card you booked with. This is a routine procedure to verify that it is valid and hasn't been lost or stolen. The hold is temporary and the amount will be returned to you in full. *Cancellation policy* You may cancel free of charge until 2 days before arrival. You will be charged the cost of the first night if you cancel in the 2 days before arrival. *Cancellation cost* - Until 7 October 2020 23:59 [Rosemont]: US$0 - From 8 October 2020 00:00 [Rosemont]: US$194 Cancel Room <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…;> <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…;> * Room costs * 11.90 % Tax is included. 1 % local council tax is included. 4.50 % City tax is included. * Total costs of this room: * *US$396.81* Room 2: Double Suite with Two Double Beds and Sofa Bed Featuring a kitchenette, this room also provides cable TV and a seating area. *Maximum capacity* 6 adults *Breakfast* Breakfast is included in the final price. * Prepayment * You don’t need to prepay. However, the property may take a deposit from the card you booked with. This is a routine procedure to verify that it is valid and hasn't been lost or stolen. The hold is temporary and the amount will be returned to you in full. *Cancellation policy* You may cancel free of charge until 2 days before arrival. You will be charged the cost of the first night if you cancel in the 2 days before arrival. *Cancellation cost* - Until 7 October 2020 23:59 [Rosemont]: US$0 - From 8 October 2020 00:00 [Rosemont]: US$194 Cancel Room <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…;> <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…;> * Room costs * 11.90 % Tax is included. 1 % local council tax is included. 4.50 % City tax is included. * Total costs of this room: * *US$396.81* Special Requests Approximate time of arrival: between 13:00 and 14:00 This guest is interested in your airport shuttle service and would like to get more information from you. Important information Please note that the transfer service has limited hours of operation. Contact the property for details. Guests are required to show a photo identification and credit card upon check-in. Please note that all Special Requests are subject to availability and additional charges may apply. Payment You have now confirmed and guaranteed your reservation by credit card. All payments are to be made at the property during your stay, unless otherwise stated in the policies <https://secure.booking.com/bookcancel.en-gb.html?aid=356930;bn=3578319189;c…>. *This accommodation provider accepts the following forms of payment:* American Express, Visa, Euro/Mastercard, Diners Club, JCB, Discover, UnionPay credit card Change credit card details <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> Booking conditions *Guest parking* Private parking is possible on site (reservation is needed) and costs USD 17 per day. *Internet* WiFi is available in all areas and is free of charge. See all booking conditions <https://secure.booking.com/confirmation.en-gb.html?aid=356930;auth_key=g1Lm…> Need help with your reservation? *Contact the property* Phone: +1 773-867-0000 *Manage your booking* You can view your reservation <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> or make changes <https://secure.booking.com/myreservations.en-gb.html?aid=356930;auth_key=g1…> online anytime. Keep this confirmation in your pocket No data, WiFi or printer needed with the FREE app. Download our app <https://www.booking.com/apps.en-gb.html?aid=356930;app_install=1;lang=en-gb…> <https://www.booking.com/apps.en-gb.html?aid=356930;app_install=1;lang=en-gb…> Available for iPhone, iPad and Android ------------------------------ Copyright © 1996–2020 Booking.com. All rights reserved. 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Charitable Status
by Hannah Norman 22 Jan '20

22 Jan '20

Hi All, Bit of a work in progress at the mo, but here are some of the key bits of info about becoming a charity (thanks for the intro bit Tori). This will be discussed later this evening, but please do have a read ahead of then if you can. One thing we do need much better clarity on is why we actually need this for DART (you'll see this bit is very limited!) and how much of a difference it would make if we didn't get it - like are we talking all our funding (unlikely!) or is it a matter of a couple of grants? Please do bear in mind that there is a fair bit of work involved in this and it will require and EGM (needs to be called 2 weeks before) to decide whether to become a charity and then if so, to adopt a new constitution. After EGM there is then a load of form filling and then we have to wait either 15 or 30 days depending on which bit of gov.uk info you read for the application process to conclude. I will reiterate most of this this evening and we can discuss then so please avoid a mega discussion via email if poss - though am happy to take the odd bit of extra info direct to me (I may even have a more updated version if i get the chance). Thanks, Hannah

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DART update meeting, Wed 22 Jan
by Martin Clarke 14 Jan '20

14 Jan '20

Hello We have an update meeting next Wednesday from 6:30pm at our place (48 Mountain House, Tyers St, SE11 5NW). Things we need to cover: - fundraising * progress update for each area and next steps * issues/risks/barriers - logistics * flights, overview of proposed itinerary, any ideas/requests for things we should do * cost update overveiw (Emma H) * When do 'maybes' need to commit to yes/no? - anything else? In light of the logistics questions, it would be useful for anyone who is a 'maybe' but interested in coming to DART to be able to attend (and I'd love it if you were able to become a 'yes'!). Absences: Hannah TD - could you give me a quick update beforehand please? See you soon Martin

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DART update
by Martin Clarke 05 Jan '20

05 Jan '20

Hi all Thanks to those of you who came yesterday. It was a productive meeting and great that people have started thinking about how we'll go about doing the different bits of fundraising activity. Thanks particularly to Miriam for taking notes and actions. These will be circulated shortly. Future meetings... Are Tuesdays or Wednesdays better for people? I propose the following monthly meetings: 21/22 Jan 18/19 Feb 18 Mar 21/22 Apr Please crack on with the various tasks and if you need help don't be afraid to ask! See you tomorrow Martin

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Flights, itinerary, stuff to check
by Martin Clarke 03 Jan '20

03 Jan '20

Hi all Thanks for the minutes Miriam. *Flights* TL;DR I've provisionally booked some flights. If you don't care about the details skip to *itinerary* below ▽▽▽. I've been doing some research over how best to do group bookings for flights, and out of interest got quote from the BA and American Airlines groups service expecting it to be far too expensive. The BA one was too expensive but amazingly American Airlines have given me a quote of £404 per person. That's cheaper than basically any other price I've found (the cheapest quote of £337 didn't include bags), and offers flexibility with numbers, names, even travel dates and cancellation. We also don't need to pay the full amount until September. Becky, Emma and I are in agreement that we should bite their hand off for that. I'm happy to share the full Ts&Cs if you care. I've provisionally reserved the booking for 16 people (we can cancel down to 10 free of charge, but potentially costs more to add people later if prices have gone up), and I need to confirm that by 1 January including paying a deposit of $100 per ticket. Emma and I will work out the detail of how the money is going to work over the next few days and let you know. If anyone has any strong objections please let me know ASAP. *Itinerary* Outward Depart Heathrow 09:15, Sat 10 Oct Arrive Chicago 12:10, Sat 10 Oct Return Depart Chicago 19:25, Monday 19 Oct Arrive Heathrow 09:05, Tuesday 20 Oct I reckon we'd spend a couple of days in Chicago, then hire a car on Monday 12 Oct and head towards Minneapolis, stopping a few places en-route. With this itinerary in mind, I propose that we'd drive back to Chicago rather than fly. *Stuff to check* You'll need to make sure you have a passport with a minimum of six months remaining on it after our trip. If you haven't got this, start planning to get one! You'll need to apply for a visa waiver. It costs $14 (about £10). I'll remind you nearer the time! - https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visa-waiv… Insurance - you *must* get travel insurance. I've done a quick check and you should be able to get a decent policy for about £25. There doesn't appear to be any benefit to doing a group policy. Drivers. Would you be willing to drive when we're in the USA, and are you over 25? We'd probably get 7-seat minivan type vehicles. *Please let me know*. That's all for now. Thanks for last night and see you all soon! Martin

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TowerRavensDART January 2020