Hi All,
Please find the minutes from last night's DART meeting attached, with key
action points at the bottom of this email.
One key thing to note is that we are not a charity at the moment. If we had
everything lined up now I think we could get there in about 6-8 weeks.
However, there is not currently a strong argument for why we need this, so
Tori is going to pull this together, but she will need info on how much of
the grants we need to be a charity for. We also need to understand the
implications for fundraising if we are not a charity. Thanks for taking
this on Tori! Hannorah / Emma S I think you should have some of the info
that will help with this...
I created a folder on the Ravens G Drive for DART stuff, please feel free
to make use of it for sharing stuff:
https://drive.google.com/drive/folders/1rAJw0dto2IZ7fP6livi_5r7jOHHcbgUN?us…
Clare, I'm hoping to whizz through a proofread of your crowdfunding page
shortly and think Tori might be looking at this too? Will you be around to
make changes later? Think a couple of typos were spotted last night. I
imagine Becky will want a look before it goes live and there was a hope
that maybe we can get it ready by tomorrow...
Thanks,
Hannah
Action points:
◦ HN to share the DART G Drive folder for everyone to make use of
◦ HN / TH proofread CW page, BS to review
◦ HL to confirm whether “hopeful” grant application requires charitable
status
◦ HTD to add page to TR website
◦ All consider things to do whilst away
◦ TH to draft why we might need to be a charity and assess implications if
not a charity. HN to help update. HL/ES provide info
◦ EH review banking implications of becoming a charity
Hi All,
Bit of a work in progress at the mo, but here are some of the key bits of
info about becoming a charity (thanks for the intro bit Tori). This will be
discussed later this evening, but please do have a read ahead of then if
you can.
One thing we do need much better clarity on is why we actually need this
for DART (you'll see this bit is very limited!) and how much of a
difference it would make if we didn't get it - like are we talking all our
funding (unlikely!) or is it a matter of a couple of grants?
Please do bear in mind that there is a fair bit of work involved in this
and it will require and EGM (needs to be called 2 weeks before) to decide
whether to become a charity and then if so, to adopt a new constitution.
After EGM there is then a load of form filling and then we have to wait
either 15 or 30 days depending on which bit of gov.uk info you read for the
application process to conclude.
I will reiterate most of this this evening and we can discuss then so
please avoid a mega discussion via email if poss - though am happy to take
the odd bit of extra info direct to me (I may even have a more updated
version if i get the chance).
Thanks,
Hannah
Hello
We have an update meeting next Wednesday from 6:30pm at our place (48
Mountain House, Tyers St, SE11 5NW).
Things we need to cover:
- fundraising
* progress update for each area and next steps
* issues/risks/barriers
- logistics
* flights, overview of proposed itinerary, any ideas/requests for
things we should do
* cost update overveiw (Emma H)
* When do 'maybes' need to commit to yes/no?
- anything else?
In light of the logistics questions, it would be useful for anyone who is a
'maybe' but interested in coming to DART to be able to attend (and I'd love
it if you were able to become a 'yes'!).
Absences: Hannah TD - could you give me a quick update beforehand please?
See you soon
Martin
Hi all
Thanks to those of you who came yesterday. It was a productive meeting and
great that people have started thinking about how we'll go about doing the
different bits of fundraising activity.
Thanks particularly to Miriam for taking notes and actions. These will be
circulated shortly.
Future meetings...
Are Tuesdays or Wednesdays better for people?
I propose the following monthly meetings:
21/22 Jan
18/19 Feb
18 Mar
21/22 Apr
Please crack on with the various tasks and if you need help don't be afraid
to ask!
See you tomorrow
Martin
Hi all
Thanks for the minutes Miriam.
*Flights*
TL;DR I've provisionally booked some flights. If you don't care about the
details skip to *itinerary* below ▽▽▽.
I've been doing some research over how best to do group bookings for
flights, and out of interest got quote from the BA and American Airlines
groups service expecting it to be far too expensive. The BA one was too
expensive but amazingly American Airlines have given me a quote of £404 per
person. That's cheaper than basically any other price I've found (the
cheapest quote of £337 didn't include bags), and offers flexibility with
numbers, names, even travel dates and cancellation. We also don't need to
pay the full amount until September. Becky, Emma and I are in agreement
that we should bite their hand off for that. I'm happy to share the full
Ts&Cs if you care.
I've provisionally reserved the booking for 16 people (we can cancel down
to 10 free of charge, but potentially costs more to add people later if
prices have gone up), and I need to confirm that by 1 January including
paying a deposit of $100 per ticket. Emma and I will work out the detail of
how the money is going to work over the next few days and let you know.
If anyone has any strong objections please let me know ASAP.
*Itinerary*
Outward
Depart Heathrow 09:15, Sat 10 Oct
Arrive Chicago 12:10, Sat 10 Oct
Return
Depart Chicago 19:25, Monday 19 Oct
Arrive Heathrow 09:05, Tuesday 20 Oct
I reckon we'd spend a couple of days in Chicago, then hire a car on Monday
12 Oct and head towards Minneapolis, stopping a few places en-route. With
this itinerary in mind, I propose that we'd drive back to Chicago rather
than fly.
*Stuff to check*
You'll need to make sure you have a passport with a minimum of six months
remaining on it after our trip. If you haven't got this, start planning to
get one!
You'll need to apply for a visa waiver. It costs $14 (about £10). I'll
remind you nearer the time! -
https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visa-waiv…
Insurance - you *must* get travel insurance. I've done a quick check and
you should be able to get a decent policy for about £25. There doesn't
appear to be any benefit to doing a group policy.
Drivers. Would you be willing to drive when we're in the USA, and are you
over 25? We'd probably get 7-seat minivan type vehicles. *Please let me
know*.
That's all for now.
Thanks for last night and see you all soon!
Martin
