Hi All,
Bit of a work in progress at the mo, but here are some of the key bits of
info about becoming a charity (thanks for the intro bit Tori). This will be
discussed later this evening, but please do have a read ahead of then if
you can.
One thing we do need much better clarity on is why we actually need this
for DART (you'll see this bit is very limited!) and how much of a
difference it would make if we didn't get it - like are we talking all our
funding (unlikely!) or is it a matter of a couple of grants?
Please do bear in mind that there is a fair bit of work involved in this
and it will require and EGM (needs to be called 2 weeks before) to decide
whether to become a charity and then if so, to adopt a new constitution.
After EGM there is then a load of form filling and then we have to wait
either 15 or 30 days depending on which bit of gov.uk info you read for the
application process to conclude.
I will reiterate most of this this evening and we can discuss then so
please avoid a mega discussion via email if poss - though am happy to take
the odd bit of extra info direct to me (I may even have a more updated
version if i get the chance).
Thanks,
Hannah
Hello
We have an update meeting next Wednesday from 6:30pm at our place (48
Mountain House, Tyers St, SE11 5NW).
Things we need to cover:
- fundraising
* progress update for each area and next steps
* issues/risks/barriers
- logistics
* flights, overview of proposed itinerary, any ideas/requests for
things we should do
* cost update overveiw (Emma H)
* When do 'maybes' need to commit to yes/no?
- anything else?
In light of the logistics questions, it would be useful for anyone who is a
'maybe' but interested in coming to DART to be able to attend (and I'd love
it if you were able to become a 'yes'!).
Absences: Hannah TD - could you give me a quick update beforehand please?
See you soon
Martin
Hi all
Thanks to those of you who came yesterday. It was a productive meeting and
great that people have started thinking about how we'll go about doing the
different bits of fundraising activity.
Thanks particularly to Miriam for taking notes and actions. These will be
circulated shortly.
Future meetings...
Are Tuesdays or Wednesdays better for people?
I propose the following monthly meetings:
21/22 Jan
18/19 Feb
18 Mar
21/22 Apr
Please crack on with the various tasks and if you need help don't be afraid
to ask!
See you tomorrow
Martin
Hi all
Thanks for the minutes Miriam.
*Flights*
TL;DR I've provisionally booked some flights. If you don't care about the
details skip to *itinerary* below ▽▽▽.
I've been doing some research over how best to do group bookings for
flights, and out of interest got quote from the BA and American Airlines
groups service expecting it to be far too expensive. The BA one was too
expensive but amazingly American Airlines have given me a quote of £404 per
person. That's cheaper than basically any other price I've found (the
cheapest quote of £337 didn't include bags), and offers flexibility with
numbers, names, even travel dates and cancellation. We also don't need to
pay the full amount until September. Becky, Emma and I are in agreement
that we should bite their hand off for that. I'm happy to share the full
Ts&Cs if you care.
I've provisionally reserved the booking for 16 people (we can cancel down
to 10 free of charge, but potentially costs more to add people later if
prices have gone up), and I need to confirm that by 1 January including
paying a deposit of $100 per ticket. Emma and I will work out the detail of
how the money is going to work over the next few days and let you know.
If anyone has any strong objections please let me know ASAP.
*Itinerary*
Outward
Depart Heathrow 09:15, Sat 10 Oct
Arrive Chicago 12:10, Sat 10 Oct
Return
Depart Chicago 19:25, Monday 19 Oct
Arrive Heathrow 09:05, Tuesday 20 Oct
I reckon we'd spend a couple of days in Chicago, then hire a car on Monday
12 Oct and head towards Minneapolis, stopping a few places en-route. With
this itinerary in mind, I propose that we'd drive back to Chicago rather
than fly.
*Stuff to check*
You'll need to make sure you have a passport with a minimum of six months
remaining on it after our trip. If you haven't got this, start planning to
get one!
You'll need to apply for a visa waiver. It costs $14 (about £10). I'll
remind you nearer the time! -
https://travel.state.gov/content/travel/en/us-visas/tourism-visit/visa-waiv…
Insurance - you *must* get travel insurance. I've done a quick check and
you should be able to get a decent policy for about £25. There doesn't
appear to be any benefit to doing a group policy.
Drivers. Would you be willing to drive when we're in the USA, and are you
over 25? We'd probably get 7-seat minivan type vehicles. *Please let me
know*.
That's all for now.
Thanks for last night and see you all soon!
Martin
Hi Darty people
I'm looking for venues to hold our fundraising Ceilidh on a Thursday
(probably) night in April
If anyone has any recommendations on venues please can you send them to me?
It needs to be fairy central to make it easy to get to and big enough for
at least 100 people, ideally with a bar! (Bar not essential)
Thanks,
Have a great Christmas
Will.
Hi all
Just a little reminder that next week we have a fundraising update meeting.
We agreed that by next week we'd have an action plan in place for each of
the bits, and to have set up any preliminary things to start the process.
For the meeting next Tuesday can you try to make as much progress as you
can please, and do a quick update at the meeting of where you've got to?
If your name isn't on the table below, you want to come to DART and you
don't have another Ravens organising role please consider where you can be
most helpful.
Details for next Tuesday's meeting soon.
Thanks
Martin
*Task*
*Target*
*Key dates*
*Lead*
*Team*
Crowd funding.
Easy to set up an appeal page on www.gofundme.com or justgiving.com
Promote through all our social media activity, personal networks and also
possibly through a bit of PR in The Nut etc.
£2000
Set up Dec 19, promotion ongoing.
Aim to reach target by Mar 20
Clare
Apply for grants.
Typically small grants from charitable trusts that specifically support
arts, dance, cultural, community groups in London, women's projects etc
£5000
First application Dec 19
Emma S
Tori
(with help from Hannorah)
Corporate sponsorship.
Seek corporate sponsorship from some relevant brands, businesses who would
be interested in supporting us, pubs we visit regularly. Consider what we
could offer them in return.
£1000
Identify strategy Dec 19
First letters to potential sponsors Jan 19
Ellie L
Hannah TD
Events.
Hold a couple of fundraising events – a pub quiz or ceilidh. Requires a bit
of team effort and sourcing a free venue is critical.
Also, a Day of Dance or mass fundraising crawl where Ravens (and possibly
other teams) try to raise as much as we can towards the trip.
Try to get busking spot at a station or underground.
£1500
Ideas and proposed times by Dec 19
Will
Miriam
