[Tower Ravens] AGM

Hi ladies, We are in the process of putting together the agenda for our first ever AGM! As I said last Monday, the AGM will be on Monday 19th November, in the Wetherspoon's, instead of practice - we'll start promptly at 8pm. I think I will try and get there earlier for dinner, so do join me if you want. Here's a first outline. Do email if you want to add things / have opinions / etc. I realise a couple of people can't make it, so that just makes it more important that those people can express their views on the email list first. 1. APOLOGIES 2. SECOND DANCE: Do we want one? If so, should it be more complicated than the current one (i.e. one "beginners" and one more advanced), where the more complex one could be a potential DERT dance (see point 3) or a traditional dance. Or should we just stick to one dance? 3. DERT: are we interested in going in 2013? If so, what should we dance? 4. REGULARITY OF TOURS / DANCEOUTS: Do we want to have a monthly tour? Should we have one before Christmas? 5. TREASURER'S REPORT / SUBS: Announcement of current bank balance. Discussion of potential ways to change subs - we're currently losing money on the hall each week, which isn't really sustainable in the long term. A monthly subscription rather than weekly? (This has the benefit of people being able to do electronic transfer or standing order.) 6. INSURANCE / JOINING OPEN MORRIS / THE FEDERATION: Which one do we want to join? For either, the subscription for the year goes in in January. (For those of you who don't know, these are both national organisations who provide insurance for folk dance teams - insurance which we should probably have and currently don't!) 7. ELECTIONS: Positions up for grabs are listed below. I think the only real limitation is that the Practice Organiser, Secretary and Treasurer all ought to be different people, as those jobs require a good deal of work each. 8. AOB Positions for elections: 1. PRACTICE ORGANISER: Runs weekly Monday practices, decides what's going to happen each Monday. Can delegate teaching etc. as she sees fit, but is in overall charge. 2. SECRETARY: Responds to email requests as they come in to the info@email address. Keeps a record of who has signed up to what. Chases people on a Monday to sign up to things if necessary. 3. TREASURER: Fairly self explanatory! Collecting subs and paying the church are the two main things. Keeping money in order generally. 4. TOUR ORGANISER: If we do have regular tours (which we should) this person would make sure that somebody is organising each one - liaising with pubs to make sure it's ok. They can (and should) delegate each tour to a different person. 5. WARDROBE MISTRESS: Keeps the spare fabric left over from making the kit. Organises getting new kit sewn up for newbies / kit replaced as necessary. Doesn't have to do all the sewing herself! 6. WEBSITE / EMAIL: Keeps the tech-y side of things up to date and looking smart. 7. CAKE MONITOR: Makes sure somebody is making cake for each Monday! Please note that none of these roles are do-it-all yourself - they can (and should!) involve some delegating. Also, none of them (with the possible exception of Practice Organiser) are roles in which the person in question needs to be an experienced rapper dancer. And apart from the three main ones, people can have more than one! Other possible roles which I'm not sure whether they are worth having include: hall liaison (to correspond specifically with St Michael's - Lindsey's currently been doing this) and publicity officer (we should probably have a facebook page, etc. which they can keep up to date). If there is anything on either of these lists which you think I have forgotten, please email the list and add it on. If you have any comments on any of the AGM points and want to get the ball rolling now, please do! Otherwise, I shall see you all soon! Thanks for getting to the bottom of this, Rachel :)