14 Apr
2019
14 Apr
'19
9:52 p.m.
Hi guys
Thanks to Hannah for reminding me to do this. I'd forgotten all about it during an
extremely hectic week since the EGM.
I have on file all sorts of versions of the constitution and I'm not at all sure which
is the latest official version, which version the Bank has and which are suggested
amendments that may or may not have been adopted. Most were written towards the end of
2014, with subsequent versions on various dates in 2015 and a couple in January 2016. I
can only find a hard copy of the one that I think is the latest version.
Here are two of them.
To add to the complication, I have some hand-written suggestions, some by me and some
possibly by Ffion. Hers say:
EGM points to raise:
* "Any of" instead of "two of" can approve banking things
* 2 weeks notice for EGM
* Anybody can raise EGM/AGM
I can't find any evidence that the last two were incorporated into the constitution.
The first one was, in order to get a debit card, but probably never submitted to the Bank
because I never applied for one.
We probably need to come up with a definitive version, call an "EGM" for 2 weeks
time, get everyone to agree to it and get it signed.
Hope all this makes more sense to you than it does to me.
S x
14 Apr
14 Apr
11:47 p.m.
Thanks Sue.
Looking through the emails in the TR account I believe these were agreed
based on Becky's minutes sent around on 23rd March 2016:
"8. Constitution being changed to allow one signature rather than two for
payments (this allows treasurer to pay in at the post office and for
charges to be paid easier) *Sue* to send draft of this to be confirmed at
next practice."
I think based on the items highlighted in red those handwritten notes must
refer to the changes - which include the changing of signatory to any of
rather than 2 of, changes EGM notice period to 2 weeks and allows for
anyone rather than 2 people to sign stuff.
There is then another email from Becky which states that as no one had
commented on the changes any further by 26th April 206 that Sue could go
ahead and make the amendments. Therefore the latest one is the one entitled
suggested amendments, unless you modified this further Sue so as to not
have the red text?
I'm assuming that as you say that you never did acquire a bank card, which
I believe was the key driver for this, that perhaps that is indeed the
latest one.
I guess my only question following on from this, is is there a requirement
for the positions listed as officers to be signatories? Or do the bank not
actually mind and just want three committee people? Just thinking that the
signed version is you Ffion and Becky which at the time would have been
treasurer, foreperson and secretary. Not that I want to cause extra hassle
in sorting out this paperwork, nor am I in a rush to be put down as a
signatory. Alternatively, do we need to amend our constitution to list all
the other officer roles? (This has to be done at an AGM/EGM apparently, so
for speeds sake, would be good to figure out by tomorrow evening so we can
get Emma as a signatory asap, hopefully without jumping through too many
hoops.)
Apologies if none of this is relevant, I don't know the ins and outs, so am
just going to ask a hoard of questions that hopefully someone knows the
answer to...
Thanks,
Hannah
On Sun, 14 Apr 2019 at 20:52, Sue Connolly <connollysue(a)hotmail.com> wrote:
Hi guys
Thanks to Hannah for reminding me to do this. I'd forgotten all about it
during an extremely hectic week since the EGM.
I have on file all sorts of versions of the constitution and I'm not at
all sure which is the latest official version, which version the Bank has
and which are suggested amendments that may or may not have been adopted.
Most were written towards the end of 2014, with subsequent versions on
various dates in 2015 and a couple in January 2016. I can only find a hard
copy of the one that I *think* is the latest version.
Here are two of them.
To add to the complication, I have some hand-written suggestions, some by
me and some possibly by Ffion. Hers say:
EGM points to raise:
- "Any of" instead of "two of" can approve banking things
- 2 weeks notice for EGM
- Anybody can raise EGM/AGM
I can't find any evidence that the last two were incorporated into the
constitution. The first one was, in order to get a debit card, but
probably never submitted to the Bank because I never applied for one.
We probably need to come up with a definitive version, call an "EGM" for 2
weeks time, get everyone to agree to it and get it signed.
Hope all this makes more sense to you than it does to me.
S x
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Hannah Norman -
Sue Connolly